Organise the perfect business travel

Organise the perfect business travel
0 comments, 09/04/2014, by , in Business

Many companies rely on their employees for the organisation of a business travel. Nowadays this is by far easier thanks to the era of the Internet. In fact, all you have to do is check various websites for information on routes, timetables on travel and everything that has to do with your trip in general. There, you have organised an ideal business travel. Even for a novice computer user this is something extremely simple. The most important thing is to organize the trip down to the smallest detail to avoid disappointment and make sure that everything goes right. Here are some points you should have in mind, when taking such a task, to get excellent results.

To get ready make sure you have the necessary equipment at hand: pen and paper, your computer/ laptop/ tablet, a cup of coffee, lots of patience and you are ready to go. First, you must know the identity of the trip. Ask your company about the information regarding the place where the meeting is held, the dates, number of participants and absolutely the company budget. This is key information. Once this is done it is time to research. Get a guide of your destination and locate hotels, restaurants and everything you need for your stay, including times of travel by public transpor.  You have to assess what is the most appropriate means for you and your group.

Get them going

Get them going

When all that is done then is time to look for a hotel for your stay. To begin with, check the availability and inform the manager that this is a group you are talking about. Some hotels offer special rates for groups and more specifically for the companies, because they are interested in making occasional services to ensure multiple contacts. You have to take several estimates in order to have a wider choice, taking into account the location of the structure with respect to the airport or the train station and the place where the meeting is held.

At this point it is necessary to develop cost estimates. Verify the consistency with the company’s pre- budget, assess the various options and choose based on the logistics information collected. After that, you must book using assistive electronic instruments specifying the type of payment such as prepaid, the vouchers or the company’s credit card.
Finally, as the organizer of the group, must collect all the required information, the receipts of reservations, coupons, airplane or train tickets and guides and you have to present them to the company.

By +Nikos Kontorigas

About Nikos Kontorigas

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